As we work with various clients, coming to us from various other systems, we see numerous former cases of patrons being charged high fees when they buy their tickets online.
Many ticketing systems don’t give you, the customer, the ability to set what fees you want to charge to your patrons. They often try to make this sound like you get to their system for “free,” since the patron is paying their high fees. But also it usually means that your organization has no option of how you want to apply fees to patron ticket orders. Thankfully, the Arts People system allows you to set fees in a number of ways; per ticket, per order, box office vs online vs door sales, per subscription package, with a maximum per order, etc.
We also see cases where clients have set up to charge higher fees for online buyers vs box office buyers. While the industry has taught us that this makes sense, due to the fact that so many systems started out as online only, so the fees your organization had been paying to use the system also linked to online orders. But now this model is contrary to the goal of online ticket sales, which is to provide convenience to your patrons and to alleviate workload from your staff in your box office. By shopping online, printing their tickets at home, the patron is making things easier for your organization, so why not give them an incentive to do so? Orders processed on the phone or in person are where you’re spending the time and money to serve them personally, so it makes more sense that they should pay a small fee to help cover those staff and office expenses.
All the above, of course, is provided for your consideration based on your circumstances and only if you wish to offset your costs by charging fees to your patrons. Many organizations charge no fees on top of ticket purchases. They embed costs in their ticket prices, or they simple absorb the costs knowing that it’s simply a budget item as part of a performing arts organization’s expenses. Just as we have seen online shopping go more and more to free shipping, the performing arts industry has also been moving more and more to not adding fees on top of ticket purchases in order to attract more customers, to keep them happy, and to keep them coming back. Just one of the benefits of the Arts People system is that it gives you the control and options you need, and we’re here to help you set things up as you wish.
Fees are a strategic element in the overall structure of your income budgeting and in the image you are projecting to the public. These are important choices for you to consider, and therefore it’s important that you have a system that supports you in making them. CONTACT US if you have any questions.